Non-UM Programs

Students are responsible for thoroughly researching their study abroad program, verifying credit transfer eligibility, obtaining all necessary approvals, and ensuring they maintain their enrolled student status at UM.

It is also the students’ responsibility to understand how participation in a Non-UM program may affect their status during their time away and upon their return to the University. This includes, but is not limited to:

• UM student status
• Housing preference and seniority
• Financial aid and fee payments
• Credit transfer and degree progress

The UM Study Abroad staff can only provide advising for University of Miami study abroad programs. The Office of Study Abroad is unable to assist with any aspect of Non-UM programs, including the safety or quality of the program, application processes, health protocols, or travel requirements.

For questions related to Non-UM programs or pre-departure preparation, students should contact the staff of their specific Non-UM program directly.

The petition must:

• provide a valid academic reason* for pursuing a non-UM semester program.
• demonstrate a compelling reason why a UM program does not meet the student's academic needs.
• include examples of the academic merit and rigor of the Non-UM program. 

*Please note that neither program cost nor missing a UM study abroad program deadline are considered valid academic reasons. Petitions based on these grounds will not be approved.

Additionally, the use of ChatGPT or any other AI-generated writing is not permitted and will result in automatic denial of the petition.

Students should submit their Non-UM Program Petition, along with the completed Non-UM Program Declaration Form, to the Office of Study Abroad.

Course equivalencies must be processed through MATES and do not require a signature on the form; however, all courses the student plans to take and seek equivalencies for must be listed.

Send the petition packet via email to studyabroad@miami.edu with the subject line "Petition to Study Abroad on Non-UM Program;” or deliver it in person to the Office of Study Abroad @ Dooly Memorial Suite 125.

Students may submit ONE petition per program; multiple petitions for the same program will not be accepted.

Decisions on these petitions will be made by the Assistant Dean & Executive Director of Study Abroad in consultation with the Dean of Undergraduate Education.

Petitions will be reviewed on a rolling basis so early submissions are encouraged.

Students may not study at locations that are:

• Under a U.S. Department of State Level 3 or Level 4 advisory
• Under a CDC Notice Warning Level 3
• Identified by the Provost or Risk Management as representing significant health or safety risks for University of Miami travelers
• Where UM offers a UProgram or UM Partner Program 

Successful Petitions:

• Use clear, descriptive language to state why this Non-UM program is the best academic fit for you.
• Include examples why UM study abroad programs will not meet your academic goals.

Unsuccessful Petitions:

• Lack sufficient, compelling reasoning related to academics.
• Are based solely on location or other factors unrelated to academics (e.g., program cost, missing UM program deadlines).
• Do not explain why UM programs will not work for you academically.
• Request study at a program that is not accredited.
• Include incorrect or inaccurate information.
• Use of ChatGPT or any other AI-generated writing is not permitted and will result in automatic denial of the petition.

Students approved to study on a Non-UM Program are not eligible for UM institutional funding/financial aid while abroad.

Students are advised to contact a representative from Office of Student Financial Assistance via CanesCentral for information specific to their financial aid package to learn if and how their scholarships, state, and federal aid apply to a Non-UM Program.

Meet with your Cane Navigator to discuss your Non-UM program study plan.

Residency Requirement: If the Non-UM program would take place during your last 45 credits at UM, ask about the residency requirement waiver process for your school/college.

Students participating in a Non-UM program cannot be enrolled at the University of Miami for that term. If you are enrolled in classes for that term at UM, all your courses will be dropped before processing the Non-UM Program Declaration Form.

Make sure there are no UM program options that meet your academic needs.
Review the differences between a UM program and Non-UM program (above table).

You may wish to consult the websites listed below; however, be aware that the credits earned on these Non-UM programs are not automatically transferable and there is no guarantee that UM will accept credit from every program listed on these sites.  

• www.studyabroad.com
• www.iiepassport.org
• www.goabroad.com

The process to get your courses/transfer credits approved must be initiated through MATES at
www.mates.miami.edu. Please submit your transfer credit evaluation request at least 2 weeks prior to submitting your Non-UM form.

Be sure to find out the date your Non-UM program will provide you with your transcript. If your transcript is delayed, your graduation plan and financial aid package may be affected upon your return to UM.

MATES Process for Transfer Credit

Participants on International Non-UM programs (Fall and Spring ONLY, not required for summer sessions) must complete the entire Non-UM Program Declaration Form, including Part III (Study Abroad Program Information).

1. A signature from the Office of Study Abroad is required.
2. The form must be complete, including the name of the institution issuing the transcript. 
   • The Study Abroad Office is not responsible for determining which institution is issuing the transcript.
   • UM's ability to accept transfer credit from the institution issuing the transcript is based on their accreditation and is a factor necessary for the petition to be approved by the Office of Study Abroad.
   • Approval by Study Abroad does not mean that UM will accept the transfer credit or course equivalencies from the institution.
   • The final transcript from the program will be subject to interpretation and approval by an approved credit evaluator. Review the transfer credit policy through MATES at
     www.mates.miami.edu
3. When completing the Non-UM Program Declaration Form pay particular attention to the following pages:
   • Page 3: Be sure to complete and sign each section
   • Pages 4 and 5: Include the courses you plan to take abroad and their UM equivalents; signatures do not need to be obtained on these pages at this point in the process.

International students: Obtain approval signature from the International Student & Scholar
Services office (Fall and Spring ONLY, not required for summer sessions).

Students should apply directly to their Non-UM program. UM is not involved in this step.

Currently enrolled UM students interested in taking courses at other institutions must complete the University of Miami's Academic Transfer Evaluation System (MATES) and the for credit to be awarded by the University of Miami. This process should be completed before you depart for your study abroad. 

• You are advised to obtain more course equivalencies than you need in order to give you flexibility with your final course schedule.
• To ensure transfer credit, you must obtain a course equivalency for each course taken abroad by completing the MATES process.
• The credit value of courses taken abroad is determined by an approved credit evaluator, not by an advisor. Note that a course listed abroad for 3 credits may not be equivalent to a 3-credit course at UM.

Request approval of your form from the Academic Dean’s office for your school or college. Your school or college may require additional documentation. If your proposed Non-UM program falls within the last 45 credits of your study, you must appeal the residency requirement through your school or college.

• You must collect the signed Non-UM Program Declaration Form from you Academic Dean's office.
• Make a copy of the form for your records.

Submit the approved form to the Office of the University Registrar prior to the last day to drop without a “W” according to the date listed in the academic calendar.

Semester Programs (Fall & Spring)

• The Office of the Registrar will process the form and charge a $1,000 fee to your student account for the term you are abroad. Students with extenuating circumstances and/or financial hardship may be considered for a reduced fee.
• By submitting the form to the Registrar, you will remain in Non-UM Program Active Status while abroad.
• Students are responsible for paying the Non-UM program fee prior to the payment deadline/last day to drop without a “W” (Fall or Spring) or you will be dropped from the Non-UM Program Active Status and have to apply for readmission. 
• This form must be submitted for each semester you are away. 

Summer Programs

• You do not need to submit the form to the Registrar for summer programs. To ensure that the credit you earn is eligible to be transferred to UM, you must complete the MATES process. You are advised to submit your courses for approval through MATES prior to departure. (Credit transfer cannot be guaranteed).
• The $1,000 fee is not charged for summer programs. 

Pay the Non-UM program fee of $1,000 according to the deadline listed in CaneLink.

The University of Miami cannot provide proof of enrollment during the semester that you are participating in the Non-UM program.
Students will be reported by the University to the National Student Clearinghouse as “withdrawn” but students will remain in “Active Status” in the University of Miami’s CaneLink system so they will be eligible to enroll for the following term.

Please note that reporting to the National Student Clearinghouse may prompt loan lenders to reach out accordingly. Should that occur, students will need to work directly with their loan lender to discuss their options.

NOTE: If requesting this status late in the semester before departing or during the semester in which you are studying away, it is the student’s responsibility to notify all departments of the new status. Students are responsible for any charges incurred as a result of not notifying departments, of their intent to study elsewhere and following appropriate check-out procedures. This may include housing, parking or other fees.

Students are ultimately responsible for understanding the various ways in which participating in a Non-UM program can impact them during their time away from UM as well as the semester of their return to the university; this includes - but is not limited to:

• housing preference & seniority
• financial aid & payment of fees
• credit transfer & degree progress

Transcripts from foreign institutions: If your transcript is from a foreign institution, upon completion of your program you must submit the official grade reports (final transcripts, mark sheets, certificates, examination results, etc.) to one of the services below for a course-by-course evaluation that will be sent directly to UM Admission. NOTE: students are responsible for paying any fees associated with this service.

• Josef Silny & Associates, Inc.
• World Education Services: International Credential Evaluation (WES)
• Educational Credential Evaluators (ECE)

If you prefer to use a service other than the three listed above, it must be an approved member of NACES (National Association of Credential Evaluation Services).
 

Transcripts form U.S. accredited institutions: Courses taken for transfer credit at study abroad programs or other non-U.S. colleges or universities, which have an accredited U.S. institution as their "institution of record" are treated as U.S. institutions, assuming the transcript is issued by the domestic U.S. "institution of record" and are evaluated accordingly. Students do not need a transcript evaluation and can have their official transcript sent directly to UM. For more information visit MATES Policies and Procedures.
Follow the MATES approval process for transferring credits to UM. If the course(s) are approved, you will need to ensure that official transcripts are sent to the University of Miami upon completion of the course(s) (refer to the Non-UM Program Form and MATES). The credits will then be added to your record.

MATES Process for Transfer Credit