Withdrawal Policy

Students must decline their space on a study abroad program in writing within 2 weeks of acceptance. If a student does not withdraw within this time period, the student will be subject to the withdrawal policy. Students receiving financial aid who withdraw from a program should discuss potential aid implications of withdrawal with the Office of Financial Assistance and Student Employment before withdrawing.

Voluntary Withdrawal

Voluntary withdrawals refer to all student-initiated withdrawals, including reasons outside of the student’s direct control (visa, medical, etc). Students must notify the Study Abroad office via email of their withdrawal. Students are required to communicate their withdrawal to studyabroad@miami.edu with the subject line “Withdrawal from [name of program]”. This notification must come from the student and include the full name of the study abroad program and reason for withdrawal. Students will receive a reply from Study Abroad confirming message receipt and outlining any remaining steps the student must take. Date of withdrawal: the withdrawal date will be recorded as the date the email was received, unless sent after business hours or over a weekend or holiday in which case the withdrawal date would be recorded as the next business day.

Involuntary Withdrawal

Study Abroad reserves the right to withdraw students due to academic or disciplinary issues; students may also be withdrawn due to non-responsiveness or non-compliance with program requirements. Students will be informed via email sent to their UM email address of their withdrawal from a program. Date of withdrawal: The date of withdrawal will be the sent date of the withdrawal notice email.

Host institutions reserve the right to not accept students or rescind admission. Students will be informed of their withdrawal either by the host institution or the UM Study Abroad office. Date of withdrawal: The date of withdrawal will be the sent date of the withdrawal notice email.

Fee Obligations and Timetable

The fee timetable below applies to all withdrawals regardless of whether the withdrawal is voluntary or involuntary. Non-recoverable costs refer to costs paid out on the student’s behalf for the program abroad (i.e. health insurance, ground transportation, lodging, provider fees, etc).

UM Fees: Any refunds or charges will be processed in CaneLink and payment can be made/received accordingly.

Faculty-Led Programs:

Depending on the program, non-recoverable costs can be up to the full program fee.

  • 90-31 days prior to program start date $500 + any non-recoverable costs
  • 30 days or less prior to program start date $1000 + any non-recoverable costs           
  • Program start date through end of program Full program fee + any non-recoverable costs                                                 

Programs with a Program Fee (U Programs and Seville): Depending on the program, non-recoverable costs may exceed the full program fee.

  • 90-31 days prior to program start date $500 + any non-recoverable costs
  • 30 days or less prior to program start date $650 + any non-recoverable costs
  • Program start date through end of program Full program fee + any non-recoverable costs

Programs without a Program Fee (UM Partner Semester Programs and Summer Direct Enroll Programs):

  • 90-31 days prior to program start date $150
  • 30 days or less prior to program start date through end of program $500
            

UM Tuition: Any refunds or charges will be processed in CaneLink and payment can be made/received accordingly. Students receiving financial aid who withdraw from a program should discuss potential aid implications of withdrawal with the Office of Financial Assistance & Student Employment before withdrawing.

Withdrawal from Faculty-Led Programs:

  • Prior to the program start date, students are liable for non-recoverable costs.
  • After the program start date, tuition charges will be calculated based on factors relating to the start and end dates of the program, length of program, withdrawal date, and the current University of Miami refund policy.

Withdrawal from Semester (U and UM Partner) Programs:

Host Institution Fees: Students are responsible for communicating their withdrawal to their host institution, unless informed otherwise. Students will owe the host institution any required fees in accordance with the host institution’s policies.

Other Fees: Expenses related to the study abroad program for which the student/family have incurred or are obligated to pay remain the student’s responsibility.

Appeal Process

Students electronically sign acknowledgement and understanding of the withdrawal policy as part of the study abroad application. If the withdrawal was due to extreme and extenuating circumstances, students may appeal the withdrawal fee.

In order for an appeal to be considered, students must submit the Study Abroad Withdrawal Fee Appeal Form and supporting documentation within 4 weeks of the withdrawal date to studyabroad@miami.edu with subject line [Study Abroad Withdrawal Fee Appeal]. Appeals will be reviewed by the Study Abroad Appeal Committee; decisions will be made within 10 business days of submission. Decisions will be communicated to the student by email to the student’s UM email address.

An appeal may be submitted in the following circumstances:

Active Military Duty

If you are withdrawing from your program due to a call to active duty, submit a copy of the military activation orders showing dates that conflict with the program dates.

Family Illness or Death

If you are withdrawing from your program due to a family medical emergency (surgery, long-term illness diagnosed), this requires documentation from attending physician. If you are withdrawing from your program due to a death in your immediate family, submit a copy of the death certificate, obituary, or remembrance from the funeral. Your appeal must include documentation clearly showing your relationship to the deceased.

Medical Emergency

If you are withdrawing from your program for medical reasons (can be physical, mental, emotional, etc.), this requires documentation from attending physician. It is your responsibility to supply sufficient medical documentation.

Unanticipated Change in Financial Situation

This includes but is not limited to:

  • Unexpected significant loss of financial resources
  • Unexpected significant increase in financial obligations

Documentation demonstrating the significant change in financial status is required in order for your appeal to be considered. You must demonstrate that the change occurred after you were accepted to study abroad. Examples of documentation appropriate to submit include bank statements, unexpected bills, unemployment paperwork, proof of bankruptcy, etc.

Other Unusual or Extenuating Circumstances

If you experience unusual or extenuating circumstances beyond your control that prevent you from participating in your study abroad program, you may submit an appeal. You must include verifiable documentation supporting the timeline and reason for withdrawal.

Appeal Process Tips:

  • Use clear, descriptive language to explain your circumstances.
  • Be as specific as possible.
  • Include a timeline of events leading to your request.
  • Provide verifiable facts that substantiate your claim.
  • Explain what happened/what changed, and why.
  • Provide official supporting documentation (e.g. on letterhead) that pertains to the situation.
  • The appeal must be authored by you, not your parent or guardian.

Appeals are unlikely to be successful if:

  • You did not understand the financial obligations
  • You were not eligible for financial aid or did not receive the amount you expected
  • You did not receive a scholarship
  • You were selected for another opportunity (study abroad program, job, internship, etc.)
  • Your academic plans changed
  • Your petition did not include verifiable supporting documentation
  • Your petition includes ambiguous or unclear documentation