University Trips

Before Departure

• Review the Faculty with Students International Travel Policy.
• Notify the Study Abroad Office at studyabroad@miami.edu with the following information:
  • Name(s) of faculty/staff accompanying students abroad (or authorizing unaccompanied student travel)
  • College or School authorizing the trip (if applicable)
  • Purpose of the trip
  • Trip location(s): city/country
  • Start and end dates
  • Faculty, Staff, and Student information: name, C number, EMPL ID, and UM email addresses

This information may be submitted using the Excel template provided by the Study Abroad Office.

Registration & Requirements

• Upon receipt of the trip information, the Office of Study Abroad will contact you with additional instructions.
• Please inform students that they are required to complete the Travel Registration process. 
• All Travel Registration requirements must be completed at least two weeks prior to departure. 

Policies & Safety

Ensure compliance with all University of Miami Travel Registration Policies.

Travel Advisories and Approval

• Notify Risk Management of any trips to countries on the U.S. Department of State Travel Advisories list or under U.S. embargo/sanctions at least four weeks before departure.
• Submit the Restricted Country Travel Authorization Form with the appropriate dean/department head signature. 

International SOS Registration

• All student, faculty, and staff travel must be registered with International SOS (ISOS) prior to departure and updated if there are any changes to the travel itinerary. Travelers are responsible for ensuring that all legs of travel are accurately recorded in accordance with UM’s Student International Travel Policy.
• The UM Travel Assistance Card, which contains important information that can be used in the event of an emergency.
• Additional information about International SOS registration will be provided by the Office of Study Abroad.

Embassy Registration

• Remind U.S. citizen students that they must register with the U.S. State Department STEP program
• Advise non-U.S. citizen students to contact their embassy or consulate for registration requirements.

Student Health

• Direct students to Student Health travel medicine resources.
• If providing written materials or advice about travel medicine, coordinate first with the Student Health Center at studenthealth@miami.edu.